☁️ Setting Up Google Drive Sharing – Cirqley

A shared Google Drive folder is the most efficient way to provide us with all your brand assets, photos, and documents in one organized location.

How to Create a Shared Drive

Step 1: Create a New Folder In Google Drive, create a folder named "[Your Firm Name] - Brand Assets"

Step 2: Organize Subfolders Create subfolders for:

Logos

Photos (Attorney headshots, office photos)

Marketing Materials (brochures, business cards)

Documents (bios, achievements, case results)

Brand Guidelines

Step 3: Upload Your Files Add all your brand assets to the appropriate folders

Step 4: Share with Our Team Right-click the main folder → Share → Add access@cirqley.com with "Editor" permissions

What to Include in Your Drive

📁 Logos Folder

All logo variations (horizontal, vertical, icon only)

Different file formats (PNG, JPG, SVG, EPS)

Light and dark versions if available

📁 Photos Folder

Professional attorney headshots

Office interior and exterior photos

Team photos

Any action shots or courtroom photos

📁 Marketing Materials

Existing brochures, flyers, business cards

Billboard or advertisement designs

Any branded merchandise

File Naming Best Practices

Use clear, descriptive names: "SmithLaw_Logo_Horizontal.png"

Avoid spaces - use underscores or dashes

Include dates for time-sensitive materials

Group similar files with consistent naming

🔒 Security Note Only share marketing materials and public-facing content. Never include confidential client information or internal documents in shared folders.

Google Drive setup and sharing

Google Drive setup and sharing involves creating an account (if you don't already have one), navigating to Google Drive, selecting the file or folder you want to share, and then specifying who you want to share it with and their level of access (viewer, commenter, or editor)

. You can also create shared drives for collaborative work, particularly for teams or organizations.

Here's a more detailed breakdown:

1. Setting up Google Drive:

Create an account: If you don't already have one, create a Google account at Google accounts.

Access Google Drive: Go to drive.google.com or open the Google Drive app on your device.

2. Sharing Files and Folders:

Select the item: Choose the file or folder you wish to share.

Open the Share dialog: Click the "Share" button, which is typically located in the top right corner of the file/folder view.

Add people or groups: Enter the email addresses of the individuals or Google Groups you want to share with.

Set permissions: Choose the appropriate level of access:

Viewer: Can only view the file/folder.

Commenter: Can view and add comments.

Editor: Can edit, add, and delete content.

Notify recipients (optional): You can choose to send an email notification to the people you've shared with.

Share: Click "Send" or "Share" to finalize the sharing process.

3. Creating and Using Shared Drives:

Create a Shared Drive:Go to the "Shared drives" section in Google Drive and click the "+" button to create a new one.

Name and configure:Give the shared drive a name and choose whether it should be public or private.

Add files:Copy or create files within the shared drive.

Manage access:Control who can access the shared drive and what level of access they have (viewer, commenter, editor).

Use groups for access:For easier management, especially in organizations, consider using Google Groups to manage permissions for shared drives.

Key Considerations:

External Sharing:Be mindful of external sharing settings, especially for work or school accounts, as there may be restrictions on sharing with people outside your organization.

Permissions:Carefully consider the level of access you grant to individuals or groups to ensure data security and appropriate collaboration.

Notifications:Decide whether to notify people when sharing files or folders.

Shared Drive Limitations:

Shared drives are primarily for collaborative work, especially within organizations.